Right to Work Checks (UK)

Template prompt

“Create a right-to-work compliance module for HR staff and line managers covering the three check routes (manual document checks, the Home Office online checking service using share codes, and digital identity verification through a certified identity service provider for British and Irish passport holders), follow-up checks for time-limited permission, avoiding discrimination when checking, and record-keeping to establish the statutory excuse. Reference the civil penalty regime under the Immigration, Asylum and Nationality Act 2006, the Home Office employer's guide to right to work checks, and the extension of checks to wider working arrangements (including individual contractors and gig-economy workers) from 1 October 2026 under the Border Security, Asylum and Immigration Act 2025. Include a decision flowchart for choosing the correct check route and scenario questions on borderline cases.”

This prompt is fully editable. Customise it to match your audience, regulations, and learning objectives before generating.

What the 8 sections cover

1. 1

   Why Right-to-Work Checks Matter

   Context panel on the civil penalty regime under the Immigration, Asylum and Nationality Act 2006 — up to £45,000 per illegal worker for a first breach and £60,000 for repeat breaches — the statutory excuse, and the extension of checks to contractors and gig-economy workers from 1 October 2026.

2. 2

   The Three Check Routes: A Decision Flowchart

   A visual flowchart routing candidates to manual document checks, the Home Office online service, or certified IDSP digital identity verification depending on nationality and documents held.

3. 3

   Manual Document Checks Step by Step

   Walkthrough of checking original List A and List B documents in the holder's presence, spotting obvious inconsistencies, and copying and dating evidence correctly.

4. 4

   Online Checks, eVisas and Share Codes

   How to run a check via the Home Office online service using a candidate's share code, why biometric residence permits no longer establish a statutory excuse, and matching the online photo to the person, with a scored check.

5. 5

   Digital Identity Verification via a Certified IDSP

   When identity document validation technology can be used for British and Irish citizens with valid passports, what the IDSP does, and why the employer remains responsible for the final check.

6. 6

   Follow-Up Checks and Time-Limited Permission

   Scenario questions on an employee whose visa is approaching expiry: when to recheck, what evidence to accept, and what to do if permission has lapsed.

7. 7

   Checking Without Discriminating

   Scored scenario check applying the Home Office code of practice on avoiding unlawful discrimination — checking all candidates consistently and never assuming status from name, accent or appearance.

8. 8

   Record-Keeping, Penalties and Final Assessment

   Retention rules (evidence kept for the duration of employment plus two years), what a compliant audit trail looks like, and a final scored assessment across all check routes with key takeaways.

Structure is representative — the generator adapts sections to your edited prompt and passes every package through interactivity and visual-density quality gates.

Make it yours

• Add your applicant tracking system or HR platform name to the prompt so the record-keeping section describes where evidence is actually stored in your organisation
• If you sponsor workers under a Home Office licence, extend the prompt to cover sponsor duties and reporting deadlines alongside the standard checks
• Upload your internal recruitment policy so escalation routes (who to contact when a check fails or a share code will not validate) match your real process